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COLLEGE OF A&A CALENDAR & DEADLINES-ACADEMIC YEAR 2019-2020

August

1 Penn State undergrad application open
8 Withdrawal - Deadline
9 Curriculum Proposals due to Faculty Senate
9 Study Days
10 Final Exams
11 Commencement
12 Intent to Graduate Activation begins (through Sept 10)
15 Committees are recognized by the chair of faculty council
16 Curriculum Proposals due to Undergrad Studies Office
16 External evaluations for joint appointments due to the Dean’s Office
19-21 International New Student Orientation (ISO) days
21 College New Faculty Orientation (12:30 - 4:30 p.m.) 113 Borland
21 All-College Meeting/Introduction of New Faculty & Staff, Penn Stater, 8 a.m.- noon
21 A&A International Student Orientation (ISO) (112 Borland 1:30 p.m.)
22 Domestic Students August NSO day (112 Borland 1:30 p.m.)
23 Leave of Absence Deadline
23-24 Arrival – New Students
23 Transfer Student Orientation (TSO) (112 Borland 10:30 a.m.)
24-25 Arrival – Returning Students
25 Student Registration Deadline
25 A&A New Student Welcome (105 Forum 1:00 -2:00 p.m.)
25 A&A New Student Ice Cream Social (Olsan-Stone Terrace, 2:00 - 3:00 p.m.)
26 Classes begin
31 Regular Drop - Deadline at 11:59 p.m. (ET)

September

1

Regular Add - Deadline through 11:59 p.m. (ET)

1 Late Drop Begins
2 Late Registration Begins
2 Labor Day Holiday – No classes
6 Sabbatical Applications due to the Dean’s Office
10 Intent to Graduate Activation Deadline
13 Call for Nominations - 2020 Distinguished Alumni Award deadline
19 Distinguished Professor Nominations due to Unit Heads, if any openings
21 Curriculum Proposals Due to Faculty Senate
23 Final Exam Conflict – Filing Period (through Oct. 13)
27 Curriculum Proposals due to Undergraduate

October

1 Distinguished Professor nominations are delivered to the college selection committee
1 University Graduate Fellowship (UGF) due to Graduate School
1 Enrollment targets due to Associate Dean for undergraduate programs
1 Alumni Achievement Award Nominations (if any) due to Alumni Association (Joyce Hoffman)
1 Graduate Enhancement Funding requests due from graduate officers to the Interim Associate Dean of Research and Graduate Studies placeholder
2 Education Abroad Fair, Alumni Hall-HUB 11:00-4:00 p.m.
11-13 Parents Weekend, College Meeting, Oct 20, Jury Space, 11 a.m. - noon with Kelly Praskovich
14 Fall Visit Day (Kelly Praskovich) 1-5 p.m. check-in Recital Hall
13 Final Exam Conflict Filing Deadline
15 Graduate Student Award nomination process begins any down selects handled by Grad Affairs College Committee
24 The College of Arts & Architecture's Multicultural Programs Office will sponsor "Women of Color in Art & Design Symposium", 6:30-8 p.m., 112 Borland
25 Creative Accomplishment/Research Competition faculty grant proposals and submissions due to Interim Associate Dean for Research and Graduate Studies
25 All-College Faculty meeting, 12-1 p.m., Palmer Lipcon Auditorium
26 Curriculum Proposals Due to Faculty Senate
30 Bunton Waller Graduate report due to graduate school

November

1 Internal (College) decision due on 2020 Alumni Fellow Award nominee
1 Alumni Award and Donor Appreciation Luncheon (invite only)
1 Alumni Award Ceremony, Palmer Museum/Lipcon Auditorium, 4:00 p.m.
2 Arts & Architecture Alumni Society Board Meeting, 121 Borland, 8:00 a.m.-12:00 p.m.
15 Distinguished Professor candidates selected by the college committee and endorsed by the dean are forwarded to the Office of the President.
15 Curriculum proposals due to Academic Affairs
15 Late Drop Deadline at 11:59 p.m.(ET)
15 Declare Minor Deadline (Graduating Students)
15 Distinguished Professor Nominee(s) to Office of the President, if any openings
19 Faculty and Staff Achievement Awards due to Office of Human Resources
24-30 Thanksgiving Holiday – No Classes
27 Nominating dossiers to the Research office no later than noon
28-29 Thanksgiving Holiday – Offices closed
30 Recommended filing day for undergraduate applications

December

3 6th-year tenure and promotion dossiers completed at the Unit level and forwarded to the Dean’s Office
4- Jan 24 College P&T Committee’s review period of 6th-year tenure and promotion dossiers
4 Deadline to submit Faculty Scholar nominations to Vice Provost Research
11 Dean receives sabbatical approvals from Old Main
13 Withdrawal Deadline at 5:00 p.m. (ET)
13 Dean sends out memo regarding sabbatical approvals to sabbatical applicant and unit head
13 Classes end
14-15 Study Days
16-20 Final Exams
18 All-College Meeting/Recognition for Years of Service Program. Reception immediately following, 1-5 p.m. Nittany Lion Inn.
20 Curriculum Proposals Due to Faculty Senate
21 Commencement

SPRING SEMESTER

January

2 Intent to Graduate Activation begins (through Jan 27)
2 Offices re-open
3 Curriculum proposals due to Academic Affairs
7 Nominations for President Award of Excellence in Academic Integration due to Old Main
10 Student Leave of Absence Deadline
10 2020 Alumni Fellow Nomination due to Penn State Alumni Association (Joyce Hoffman)  
11 Arrival Day – New Students
12 Student Registration Deadline
13 Classes Begin
Confirm Spring Commencement Speaker
15 Distinguished Professor appointments are announced.
18 Regular Drop - Deadline at 11:59 p.m. (ET)
19 Regular Add - Deadline at 11:59 p.m. (ET)
19 Late Drop Begins
20 Late Registration Begins
21 PSU Laureate Nominations due to Old Main
45th Annual Dr. Martin Luther King Memorial Banquet - Penn Stater Conference Center Hotel
Faculty Senate Nominations due to Dean's Office
20 Martin Luther King Day-No classes
24 College P&T Committee completes reviews for 6th-year tenure and promotion and forwards to the Dean’s Office
31 Fixed Term Promotion Dossiers due to Dean's Office

February

1 Unit call for decisions on 2020 Arts & Architecture Alumni Awards by end of semester.
1 Application Deadline, Study Abroad Summer 2020
3 4th -year dossiers completed at the Unit level and forwarded to the Dean’s Office
4 College P&T Committee’s review period of 4th-year dossiers (through February 21)
4 Dean’s review period of 6th-year tenure and promotion dossiers (through February 28)
7 College Faculty Award for Outstanding Teaching due to Dean’s Office
7 College Staff Award for Outstanding Service due to Dean’s Office
7 College Award for Excellence in Advising and Mentoring due to Dean’s Office
7 The Barbara O. Korner Award Faculty Outstanding Service due to Dean's Office
7 Curriculum Proposals Due to Faculty Senate
10 University Graduate Fellowship nominations decisions made by College Graduate Affairs committee
14 All factual changes or new information must be submitted for 6th year and promotion dossiers
14 Curriculum Proposals due to Academic Affairs
17 Final Exam Conflict – Filing Period (through March 8)
18 14th Annual Penn State President’s Concert (School of Music and Penn State Alumni Association) at Stern Auditorium/Perelman Stage at Carnegie Hall. The reception is set for 6:30 p.m., with the concert scheduled for 8:00 p.m.
28 College P&T Committee completes reviews for 4th-year dossiers and forwards to the Dean

March

TBD Faculty Council All-College meeting
1 Consult with Dean on early-tenure candidates
2 Recommendations from The College Screening Committee for the college awards are due to the Dean for final approval
Curriculum proposals due to Undergraduate or Graduate Studies Office
2 All positive recommendations by the Dean (and all positive reviews prior to the Dean’s review for final tenure regardless of the Dean’s recommendation) forwarded to the University P&T Committee via Office of Human Resources
3 Dean’s review period of 4th-year dossiers (through April 17)
8-14 Spring Break – No Classes
8 Final Exam Conflict Filing Deadline
16 Unit's Promotion & Tenure Committees - chair appointed- sent to Dean's Office
16 Unit's College Promotion & Tenure Committee Rep sent to Dean's Office
CIC Academic Leadership Program Nominations due to the Dean’s Office
20 Curriculum Proposals Due to Faculty Senate
23 Names of people being considered for promotion and early tenure due to Dean's Office
23 Names of candidates for tenure and promotion to associate due to Dean's Office
27 Alumni Achievement Award celebration (Alumni Association) if college has a recipient (invited guests only)
27 All-College Faculty meeting, 12-1 p.m., Palmer Lipcon Auditorium
27 2nd-year dossiers completed at the Unit level and forwarded to the Dean’s Office
31 Creative Achievement Award, A&A Alumni Scholarship and Golumbic Scholar Bios due (Jennifer Curry Morgan)

April

TBA Spring Open House
2-18 Dean’s review period of 2nd-year dossiers
10 Late Drop Deadline 11:59 p.m. (ET)
10 Declare Minor (Graduating Students) Deadline
Incentives and Innovations Grant Proposals due to UG Studies Office
15 Spring Awards Ceremony, 3-4 p.m. The Palmer Museum of Art, Lipcon Auditorium. Reception immediately following.
17 Arts & Architecture Alumni Award Nominations due to Joyce Hoffman
18 A&A Alumni and Student Tailgate, 3 hours prior to Blue/White Game Kickoff
23 Dean completes 2nd and 4th-year reviews and notifies faculty whose appointments will not be continued, in accordance with the provisions of AC-23
24 At-Large elections for Faculty Council
24 Curriculum Proposals due to Academic Affairs
26 Unit elections for committee seats should conclude by the last day of spring classes with results forwarded to the Dean's office by 5 p.m.
30 Dean completes Fixed Term Promotion Review and notifies Unit Head/School Director
30 Post Tenure Reviews due to the Dean’s Office

May

1 Withdrawal Deadline at 5:00 p.m. (ET)
1 Classes end
1 Application Deadline, Study Abroad Spring 2020
1 Deadline for students to accept undergraduate offer to Penn State.
2 External names for P&T due to Dean's Office
2-3 Study Days
4 All final decisions on promotion and tenure completed by the President based on recommendations of the Executive Vice President and Provost; all candidates notified of the results of the reviews
4-8 Final Exams
8-10 Commencement
Final day for unit heads to select students for trustee scholarships (via Linda Wheeland)
9 Pre-Commencement Gathering 9:45-11:00 a.m.
9 Commencement Ceremony 1:00 p.m., Eisenhower Auditorium
TBA Commencement Rehearsal 10:30 a.m.-12:30 p.m.
15 deadline for Unit Heads to report to the Dean's Office all unit representatives on college committees
15 New Student Orientation (NSO) begins (runs through mid July)
15 College Input on academic unit leader/director due to the Dean’s Office
15 Private Consulting Forms due to the Dean’s Office
29 Curriculum proposals due to Faculty Senate
29 Overall rating of each tenure/tenure line faculty member due to Dean's Office
29 Final evaluation memo sent to each faculty member. Submit to aahr@psu.edu
29 Brief memo about plans for dealing with individuals whose performance is unproductive or unsatisfactory
31 Unit Head/Director Yearly Evaluations due to the Dean’s Office
   

June

1 College Committee Representatives due to the Dean’s Office
19-21 We Are Weekend (reunion weekend sponsored by Alumni Association)
30 Deadline for summer tuition assistance requests from graduate students
30 Dean completes Post-Tenure Reviews

July

end of July Spend a Summer Day
15 Administrative Guidelines (with revisions) made available electronically at http://www.psu.edu/vpaa/pdfs/p and t %20guidelines.pdf Important:  Unit heads must review revisions and then update their unit guidelines accordingly and seek faculty approval.  Unit heads need to submit their guidelines to the Dean by September 8th of each year.